Job Description:
Remote medical education events job with Heartflow, a heart-health technology company, scheduling doctor-led speaker programs and handling contracts and travel. 2 to 3 years of medical device or pharma experience is preferred. Total pay estimated at $75,000 to $120,000 a year plus bonus.
About the Role
As Speaker Program Specialist, you will schedule, coordinate, and support the healthcare professional (HCP) education programs run by Heartflow's Medical Affairs team. You will own the program calendar from start to finish, from booking doctors as faculty to scheduling and payment reporting, and keep schedules, contracts, budgets, and Salesforce records accurate so programs run on time and follow HCP interaction rules. The job is remote with travel in the US up to 3 times a year.
What You Will Do
- Confirm speaker availability, send invitations and calendar holds, and manage confirmations, waitlists, cancellations, and reschedules
- Build and maintain the master calendar of HCP education programs
- Keep Salesforce.com and Blackthorn program, faculty, and attendee records current
- Arrange HCP and internal travel, room blocks, meals, and meeting rooms
- Process and track HCP contracts and record transfers of value for Open Payments reporting
- Reconcile expenses in Concur and summarize program activity for leadership
What You Need
- BA/BS in a related field or equivalent experience
- Preferred: 2 to 3 years in the medical device or pharmaceutical industry working with healthcare professionals
- Experience coordinating medical education programs, events, or operations
- Highly organized and detail-oriented, able to run several programs at once
- Proficient in Salesforce, Zoom Webinars, Google Suite, and Microsoft Office; familiarity with the AdvaMed Code and the Sunshine Act is preferred
Location & Pay
Remote (United States), with travel within the US up to 3 times a year. Full time. Heartflow's estimate of total compensation is $75,000 to $120,000 a year, plus bonus.