Job Description:
100% remote Executive Associate job with The States Project managing calendars, travel, expenses, and team operations for its senior leaders. Needs only a high school diploma and one year of relevant experience. Pay $80,000 to $89,000 a year. Apply by Nov 16, 2026.
About the Role
The States Project is hiring an Executive Associate to give executive and project management support to its Executive Director and Vice Presidents. You will manage scheduling, travel booking, expenses, and incoming requests, and help run team operations. The role reports directly to the Executive Director. The team works remotely, with occasional in-person events and team retreats.
What You Will Do
- Help leaders prioritize their calendars and schedule internal and external meetings
- Gather materials for meetings and share agendas in advance
- Track tasks, incoming requests, emails, and follow-ups for the leadership team
- Book travel and submit receipts for reimbursements
- Take notes and set agendas at team meetings, and keep the team's Google Drive organized
- Track contracts, staff and consultant onboarding and offboarding, budgets, and expenses
What You Need
- High school diploma or equivalent and at least one year of relevant professional experience
- Experience in government, policy, non-profit, or the public sector is a plus
- Strong organizational skills and excellent written and verbal communication
- Ability to manage your own time and tasks in a fast-paced organization
- Flexible, solutions-oriented, and comfortable with shifting priorities
- Alignment with The States Project's mission
- A resume and cover letter are required
Location & Pay
National, 100% remote, with up to 10% travel for events, team meetings, and retreats. Some evening and weekend hours are occasionally required. Full time. Pay $80,000 to $89,000 a year. Deadline to apply: Nov 16, 2026 at 5 PM ET.